EMAIL GUIDELINES

1. 48 HOURS NOTICE: Give the communications chair 48 hours to process an email. 

2.  NON-NOTEWORTHY EMAILS:  please start with a descriptive subject line.   In the body of the email, please include all pertinent information,  contacts and what you would like the communications chair to do with the information.  Even if you’ve sent a related email in the past, please include all details (who, what, where, when, why)  Please see attached example.

3.) NOTEWORTHY EMAILS: Noteworthy article submissions have separate guidelines

4.) URGENT MESSAGES: These messages are best sent to the group who needs the information.  For example, one of our piano MAP visiting artists was sick and needed to cancel.  All emails about this were sent to participating teachers. 

Sample Reference Email:
 

From: Jessica Martin jess_reno@hotmail.com
Sent: Tuesday, March 7, 2023 12:24 PM
To: Jessica Martin jess_reno@hotmail.com
Subject: URGENT – help needed!
Hi, Jessica! Please send the following out to the membership ASAP! Thanks!

---

Hello, EMTA friends! I frostbit my fingers attempting to clean out my deep freeze this weekend. I
guess I REALLY should have listened to Jessica and taken that nap and rather than try to power
through. Live and learn! Long story short, I am looking for someone to accompany my student
JoJo for a 20-second musical theatre audition on Friday at 3 p.m. at Whoville High School
Auditorium. I would be happy to send the music to anyone willing to help me out. A million
thanks!

Jessica
jess_reno@hotmail.com